Log HR Safety Incident

Log HR/Safety Incident

This screen is used to record any health, safety, or HR-related incidents involving staff members. Accurate and timely logging of incidents ensures compliance with workplace safety regulations and supports follow-up actions to prevent recurrence.

Screen Overview

Field / Section	Description
Incident ID (Top Left)	Auto-generated unique identifier for the incident log entry.
Incident Happened To	Staff member involved in the incident. Select the appropriate staff code (e.g., "MLS") – the name will auto-fill beside it.
Date of Incident	The date and time the incident occurred. Use the calendar picker or enter manually.
Logged By	Automatically displays the system user who is currently logged in and recording the entry.
Date Logged	Timestamp of when the incident record was entered into the system. This is automatically filled in.
Incident ID	Reference ID for the incident type, pulled from the master incident table.
Category	General category of the incident (e.g., Health & Safety, Conduct, etc.).
Type	Specific type within the category (e.g., Workplace Injury).
Description	A short summary of the incident.
Suggested Action	Recommended next steps or procedural follow-up (e.g., "Incident report, ACC claim").
Incident Notes	Free-text field for detailed notes describing what happened, actions taken, and any relevant follow-up. This is important for compliance and future auditing.

Best Practices

Record incidents as soon as possible after they occur.

Include accurate timestamps and clear notes.

Use the Suggested Action field to assign follow-up tasks or documentation (e.g., ACC paperwork).

Regularly review logged incidents to identify common hazards or patterns.